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Privacy Policy

Last updated: 14 January 2026

AI Business Systems ("we", "us", "our") is committed to protecting your personal data. This policy explains what data we collect, why we collect it, and your rights under UK GDPR and the Data Protection Act 2018.

Controller: AI Business Systems, United Kingdom
Contact: info@aibusinesssystems.io

1. What Data We Collect

  • Contact submissions: name, email address, phone number, company name, and any details you provide via our enquiry or booking forms.
  • Automatically captured: IP address, browser type, pages visited, and session duration via analytics tools.
  • Payment details: handled directly by Stripe or Gumroad — we never store card data ourselves.
  • Business contact details: we may collect publicly available business contact information to reach out about relevant services.

2. How We Use Your Data

  • Responding to enquiries and delivering agreed services
  • Sending marketing communications you have opted in to
  • Analysing website traffic to improve performance
  • Meeting legal obligations and preventing fraud

3. Legal Basis for Processing

  • Legitimate interests — for B2B outreach and improving our services
  • Contractual necessity — to deliver services you have engaged us for
  • Consent — for marketing emails (you can withdraw at any time)
  • Legal obligation — where required by law

4. Third Parties We Share Data With

We use the following third-party services, all of which have their own privacy policies:

  • Google (Analytics, Workspace)
  • n8n (workflow automation)
  • Notion (project management)
  • Gumroad (digital product delivery)
  • Stripe (payment processing)
  • Cloudflare (site performance and security)
  • Hostinger (website hosting)

Where data is transferred outside the UK, we use Standard Contractual Clauses or rely on UK adequacy regulations.

5. How Long We Keep Your Data

  • Enquiries: up to 12 months
  • Active clients: for the duration of the relationship, plus any period required by law
  • Marketing lists: until you unsubscribe

6. Your Rights

Under UK GDPR you have the right to:

  • Access the personal data we hold about you
  • Have inaccurate data corrected
  • Request deletion of your data ("right to be forgotten")
  • Restrict or object to processing
  • Data portability
  • Withdraw marketing consent at any time

To exercise any of these rights, email info@aibusinesssystems.io.

7. Complaints

If you believe we have not handled your data correctly, you have the right to lodge a complaint with the UK Information Commissioner's Office (ICO) at ico.org.uk.

8. Changes to This Policy

We may update this policy from time to time. The latest version will always be available on this page.