AI Business Systems is an AI consultancy and implementation partner. We find the jobs AI can take off your team, build the system, and make sure your people use it. Based in Southampton, working UK-wide.
Services
AI Business Systems builds AI systems for UK businesses of up to around 50 staff. Every build gets a fixed quote after a Quick Start or audit.
Customer enquiries answered overnight. Chatbots that handle FAQs, bookings and follow-ups from your own information.
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Admin that runs itself. Invoicing, scheduling, data entry and reminders, automated and off your plate.
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AI that drafts, schedules and publishes your content while you focus on the business.
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Not just a brochure. Fast websites and landing pages that work hard for you and are easy for Google and AI search to read.
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Internal tools your team will actually use: document processing, reporting and knowledge bases.
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Connecting what you already have, so information stops falling through the cracks between your software.
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Training your people so your team gains real skills, not just access to tools, and knows how to use AI safely.
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AI-assisted quotes, proposals and follow-ups, so a warm lead never goes cold through lack of time.
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Turn the data you already have into clear, automated reports and insights.
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The process
Free call → Quick Start or Audit → Build → Training → Support. See every stage, timing and price.
A 30-minute phone call about how your business runs and where the time goes. If AI isn't the answer, we say so.
The Quick Start gives you a one-page plan for one area of the business. The AI Opportunity Audit maps your core processes and gives you a costed, ranked plan for the whole business.
We build it, test it on your real work, and adjust. You own what we build.
A handover session and a short guide for the people who will use it, including what to check in the AI's output.
AI tools change fast. We keep your systems working and up to date. After the first 30 days, the care plan starts from £149/month.
Why us
Fixed quotes
Every build is priced in writing before work starts.
You own what we build
Accounts in your name wherever possible. Leave any time and keep everything.
We tell you when AI isn't worth it
Sometimes a £20-a-month tool, or no AI at all, is the right answer.
Tested on your real work
Every build is checked against your own emails, documents and jobs, not demo data.
More about AI Business Systems and how we work →
Watch us build. The AI Business Systems YouTube channel shows real builds, start to finish, so you can see how we work before you call.
AI Business Systems — YouTubePrices
The discovery call is free. Builds get a fixed quote before work starts. No VAT charged.
£197
One area of the business, a 60-minute session and a one-page plan.
£197 comes off the AI Opportunity Audit if you book it within 30 days.
from £995
Core processes mapped, a data protection check, and a costed 90-day plan.
Half the audit fee comes off your build if the build starts within 30 days of your report.
from £149/mo
Monitoring, fixes, small changes and updates when AI tools change.
Monthly rolling, 30 days' notice.
Questions
The discovery call is free. The AI Quick Start is £197 and the AI Opportunity Audit starts at £995. Builds get a fixed quote, starting from £750 for a workflow automation. No VAT charged.
No. We build it, test it and train the people who will use it. Most of what we build runs in the background.
Before anything is built, you'll know what personal data it uses, where it goes and what safeguards protect it, following the ICO's guidance. A person checks the AI's output wherever it matters.
A single build usually takes 2 to 6 weeks, depending on scope. We confirm the timeline in the proposal before work starts.
The proposal sets out what "working" means before we start. If the build does not meet it, we fix it before handover, within the fixed price.
Build log
No hype. Just practical content on how AI actually works in real businesses.
22 June 2026
The UK government has published an AI adoption plan specifically for the creative industries. I've read the whole thing — here's the honest version, not the press release version.
31 May 2026
Most business owners have tried AI, found it underwhelming, and moved on. Here's why that experience doesn't reflect what AI can actually do — and what genuinely changed in the last 18 months.
23 May 2026
Anthropic built 15 pre-made business automations into Claude — connected to QuickBooks, HubSpot, Gmail, and more. Here's what they actually do and how to get started.
Let's talk
Good — that's exactly what the discovery call is for.
It's free. It takes 30 minutes. And you'll leave knowing whether it makes sense for you.
No hard sell. No jargon.
